We’re looking for you to join our team!• Senpai Liaison
• Events Support
• Communications Support
• Membership Support
Secretary (One-Year Term):
– Records the minutes of the Executive meetings;
– Distributes minutes to Executive members in a timely fashion; and
– Maintains electronic documents of minutes on shared group.
Events Coordinator (One-Year Term):
– Responsible for organizing and overseeing JETAA Toronto events, including the development of new events;
– Co-ordinates – with the assistance of appointed committee member – monthly events aimed at bringing together Alumni;
– Compiles and submits activity reports to the Executive on a monthly basis;
– Develops promotional material for various events, coordinates distribution of information with the Website and Communications Coordinators; and
– Coordinates with the Community Liaison to promote JETAA Toronto events in other Japanese Organizations.
Website Coordinator (One-Year Term):
– Maintains the website as a vital tool for the JETAA Toronto community on a regular basis;
– Manages the website’s content management system based on WordPress, and ensures Communications Coordinator has competency to update pages;
– Coordinates with Communications and Events to ensure proper information is delivered to the website in a timely fashion; and
– Provides technical knowledge to the rest of the Executive.
Communications Coordinator (One-Year Term):
– Designs and produces JETAA Toronto’s digital newsletter 12 times a year and ad hoc;
– Solicits articles and information from Alumni for use in the newsletters;
– Manages social media to provide an interactive experience for membership;
– Coordinates with Website Coordinator and Events Coordinator to ensure accurate and timely information is provided to Alumni;
– Ensures newsletter is being forwarded to the most up-to-date membership list available; and
– Provides advice on new technology to help streamline newsletter and website flow of information.
Membership Coordinator (One-Year Term):
– Contacts and interviews at least one member after each event to solicit feedback;
– Develops and administers electronic surveys to membership at least yearly and ad hoc;
– Regularly updates the membership list;
– Ensures updated information is collected at all events;
– Provides updates to Communications Coordinator to ensure updated email list is created;
– Assists JETAA Toronto in establishing subchapter development in surrounding areas, providing support where needed; and
– Coordinates with Communications to develop new ways attract members.
Conference Coordinator (One-Year Term):
– Coordinates Pre-Departure Orientation and Re-Entry Seminar;
– Responsible for coordinating JETAA Canada’s National Conference (if applicable);
– Enlists volunteers from Executive and membership for each event/conference; and
– Provides Communications and Website Coordinator with information to be added to newsletter/website.
Community Liaison (One-Year Term):
– Provides Communications and Events Coordinator information about other Japanese organizations and events that are of interest to membership;
– Maintains contact with other organizations; and
– Attends executive meeting of other organizations (if applicable).
Senpai Liaison (One-Year Term):
– Represents the interest of alumni who returned from JET 5 or more years ago and who are well established in their careers; and
– Develops event ideas that would appeal to senpai alumni in collaboration with Events Coordinator.
Support Roles (all support positions are One-Year terms):
Support staff aid their respective coordinators with labour intensive-positions like conference, events, treasurer, membership, and communications. Joining the executive as support for a given role is the perfect way to learn more about the responsibilities required for that role from an experienced executive member.