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Wanted: JETAA Executive Members 2015

The JET Alumni Association of Toronto is one of the largest and most active chapters in Canada and the world. Coming up at the end of January, we will be holding our Annual General Meeting, at which the year’s activities and events are reviewed and the 2015 executive will be chosen.

Our Executive Committee objectives are as follows:

1. To work closely with the Consulate-General of Japan in Toronto to support its initiatives;

2. To liaise with Japan-related organizations in Toronto; and

3. To promote the growth and success of the JET Programme.

Being part of the Executive Committee is a great opportunity to work with an excellent volunteer group who work to make a difference. We’re sending a shout-out to those interested in joining an energetic group of people!

Details on meeting date and location here!

The Positions Available Are:

  • Chair
  • Vice Chair
  • Treasurer
  • Secretary
  • Events Coordinator
  • Website Coordinator
  • Communications Coordinator
  • Membership Coordinator
  • Conference Organizer
  • Community Liaison Coordinator
  • Treasurer Support
  • Events Support
  • Website/Communications Support
  • Membership Support
  • Conference Organizer Support

Here are some details about the various positions and the responsibilities of each:

Chair/Vice-Chair (Two-Year Term):

  • Represents JETAA Toronto in the community;
  • Attends quarterly Japan-Canada Network Organization (JCNO) meetings;
  • Schedules Executive meetings and provides agendas;
  • Liaises with Consulate staff regarding JETAA activities;
  • Keeps abreast of JETAA International and National communications;
  • Maintains connections with Canadian JETAA chapters; and
  • Oversees the overall operations of JETAA Toronto.


Treasurer (Two-Year Term):

  • Appointed principal accounting and financial officer of JETAA Toronto;
  • Maintains financial accounts of the Association;
  • Manages receipt and disbursement of funds;
  • Provides regular updates on financial accounts; and
  • Submits budget proposals and necessary documentation to the Consulate-General of Japan in Toronto and CLAIR.


Secretary (One-Year Term):

  • Records the minutes of the Executive meetings;
  • Distributes minutes to Executive members in a timely fashion;
  • Organizes catering for the Executive meetings; and
  • Maintains electronic document sharing service.


Events Coordinator (One-Year Term):

  • Responsible for organizing and overseeing  JETAA Toronto events, including the development of new events;
  • Co-ordinates – with the assistance of appointed committee member – monthly events aimed at bringing together Alumni;
  • Compiles and submits activity reports to the Executive on a monthly basis;
  • Develops promotional material for various events, coordinates distribution of information with the Website and Communications Coordinators; and
  • Coordinates with the Community Liaison to promote JETAA Toronto events in other Japanese Organizations.


Website Coordinator (One-Year Term):

  • Maintains the website as a vital tool for the JETAA Toronto community on a regular basis;
  • Manages the website’s content management system based on Joomla/WordPress, and ensures Communications Coordinator has competency to update pages;
  • Coordinates with Communications and Events to ensure proper information is delivered to the website in a timely fashion; and
  • Provides technical knowledge to the rest of the Executive.


Communications Coordinator (One-Year Term):

  • Designs and produces JETAA Toronto’s electronic newsletter 12 times a year and ad hoc;
  • Solicits articles and information from Alumni for use in the newsletters;
  • Manages social media to provide an interactive experience for membership;
  • Coordinates with Website Coordinator and Events Coordinator to ensure accurate and timely information is provided to Alumni;
  • Ensures newsletter is being forwarded to the most up-to-date membership list available; and
  • Provides advice on new technology to help streamline newsletter and website flow of information.


Membership Coordinator (One-Year Term):

  • Contacts and interviews at least one member after each event to solicit feedback;
  • Develops and administers electronic surveys to membership at least yearly and ad hoc;
  • Regularly updates the membership list;
  • Ensures updated information is collected at all events;
  • Provides updates to Communications Coordinator to ensure updated email list is created;
  • Assists JETAA Toronto in establishing subchapter development in surrounding areas, providing support where needed; and
  • Coordinates with Communications to develop new ways attract members.

Conference Organizer (One-Year Term):

  • Coordinates Pre-Departure Orientation, Re-Entry Seminar, and Networking/Career events;
  • Responsible for coordinating JETAA Canada’s National Conference (if applicable);
  • Enlists volunteers from Executive and membership for each event/conference; and
  • Provides Communications and Website Coordinator with information to be added to newsletter/website.


Community Liaison (One-Year Term):

  • Provides Communications and Events Coordinator information about other Japanese organizations and events that are of interest to membership;
  • Maintains contact with other organizations;
  • Attends executive meeting of other organizations (if applicable)

 

Committee Members/Support (all committee member positions are One-Year commitments):

Committee members are responsible for helping out the executive members. They act as support to help the executive members fulfill their monthly duties and represent JETAA Toronto in the community and at monthly events.Committee members are needed to assist the following positions:

• Treasurer Support

• Events Support

• Website/Communication Support

• Membership Support

• Conference Organizer Support

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